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Exhibitor Details

When you are preparing to register, please note that we will require the following information:
  • ND State Tax Id No:
  • Aisle Preference                                   
  • Companies Not Located By                  
  • Companies Located By                         
  • Directory Description
  • Hubspot Scheduling Link*  Please indicate N/A if you do not plan to use this option.
  • Contact Name See Instructions Above 
  • Contact Email Address                          
  • Contact Phone Number

If you are a new company, please fill out the new company information form here


* Hubspot links will be used in the conference app. Participants are able to click the link and schedule a direct meeting with you during or after the conference. 

  Video is 7 minutes.


How to connect your calendar:

HubSpot is not sponsoring or otherwise associated with the 2024 Energy Progress & Innovation Conference. This recommendation is being provided to allow you a more convenient option to meet with conference participants.
Lead Retrieval

Exhibitors are not required to purchase lead retrieval software or rent a device for the 2024 EPIC. Participants will have QR codes on their nametags:

We recommend these free apps to collect your participant data:

QuickMark QR Code Scanner
  1. Free (but continuous scanning is $1.99)
  2. Supports multiple barcode formats such as Quick code, QR Code, Data Matrix, EAN 8/13, Code39, and Code 128. 
  3. Users can access a web link, make a phone call, send an email, add contacts, navigate locations, and add events directly to the calendar. 
  4. The app reduces the number of clicks required to do these actions. It also facilitates scanning barcodes from images. 
  5. The in-app purchase feature offers bulk scanning of QR Codes. Users can export a .csv to a dropbox account.
  1. Free (Remove Ads $0.99 – Professional $3.99)
  2. Scanner supports a wide array of barcodes, which includes not only QR Codes but also ISBN, EAN, UPC
  3. After scanning, canned QR codes, either share them on different social media platforms like Google Drive, Facebook, Email, and SMS.
QRDroid Reader (Free – Ads)
  1. Decode a QR Code form an image of your photo library
  2. Batch scan mode
  3. Advanced custom UX
  4. Advanced processing of scan content (Ex.: use it as a URL variable)
  5. Barcode search against (Amazon, Google, eBay, etc.)
  6. Export scan history (Ex.: CSV)
Please review the details below and share with booth attendees for the conference.
Registration and Important Information
•    Registration is limited to  four  booths per company.
•    Booths will not be held without payment.
•    You are not automatically pre-registered for the booth at the 2024 conference if you attended in  2023.
•    If your company purchases four booths in one transaction, all booths will be listed in program materials under the company that completed the registration.
•    REMINDER: 700, 800 and 900 booths can only be secured if you a premier booth, or a diamond or platinum sponsorship.
•    No motorized vehicles or trailers will be allowed in exhibit booths, unless a Truck/Trailer booth is purchased.
•    If you are unable to participate as a vendor in the show, we ask that you do not host a hospitality suite during show hours.
•    The Energy Progress & Innovation Conference committee reserves the right to evaluate company booth requests on an individual basis, as deemed appropriate and/or necessary.
Confirmation, Shipping and Facility Details
Additional Services/Equipment
Any additional costs associated with booth setup are the responsibility of the vendor. The Bismarck Event Center (BEC) will contact all confirmed vendors for additional equipment requests once booth assignments are confirmed. Exhibit booths include a table and two chairs, but  you must confirm with the BEC if you need them or it will not be scheduled. You will be charged separately onsite if you do not confirm ahead of time.
Jobbers Moving & Storage
Convention Freight Services
All exhibits arriving and/or departing via freight carrier must utilize Jobbers Convention Freight Services. Exhibitors bringing an exhibit into the show on the move-in date for the event, are also responsible for removing that exhibit from the BEC. The BEC does not allow other freight carriers to deliver or pick up from the facility.

•    Pre-registration is required for Convention
      Freight Services
-    Order form
-    Credit card form
-    Outbound material handling form
-    Freight carrier’s out-bound bill of lading
  •    Log onto to request your password and register (you will want to scroll down once you are on that page). Provide your name, company name, telephone number and email address - Select your event from the drop-down menu.
- Your password will be emailed to you with the instructions to access and register for Convention Freight Services.

•    For shipping questions, please contact Jobbers directly at or
Display Material Shipment
The BEC will not accept conference shipments prior to Tuesday, January 24 (move-in day). Only hand carried items brought in by the exhibitor will be accepted on move-in day.

Also note that wheeled carts on not allowed 
on the carpeted areas by the west Exhibit Hall entrance.

Begins January 23, 2024, starting at 9:00 am and must be completed by 4:30 pm to accommodate the Exhibitor Showcase Social. The social will run from 4:30-6:00 pm in the Exhibit Hall.

• The BEC does not furnish extension cords – they are available for purchase at the prevailing rate.
• Trailer parking is limited to the south side of the Parking Lots D and C, adjacent to the BEC. Any trailers parked closer or in lots attached to the building will be asked to move.

• Trailer-based exhibits are not allowed to park or be open for viewing in the east and west lot adjacent to the Exhibit Center. You will be asked to move. See website for map details.

Door prize drawings will be allowed in exhibitor booths. Each exhibitor will be responsible for awarding their own prizes. Participants will have the opportunity to win door prizes on Wednesday and Thursday during the closing general session (3:00 pm, Exhibit Hall A). Participants must be present to win.
Teardown begins at 2:30 pm, January 25, and must be completed by 6 pm. Exhibits will be picked up by Jobbers Moving & Storage and returned to Jobbers’ warehouse following teardown.
Jobbers Moving & Storage will remove all convention freight from the BEC by end of day, January 26. After that point, each exhibitor is responsible for making shipping arrangements to remove freight from Jobbers’ warehouse with local trucking firms.

If your freight requires any special attention (bandings, shrink wrapping or re-boxing) and you haven’t spoken to Jobbers about it, please indicate that request on your Return Shipping Form describing what you would like done and we will accommodate you.

Costs are additional for packaging assitance. They are:
Banding cost – $50 per item
Wrapping cost – $25 per item

Re-boxing cost – Is based on current prices and labor; cost typically does not exceed $25 per item. 
Be sure to confirm that you have not left any personal information behind with your freight. These include credit card forms, receipts and other items not intended to be shipped.

Your freight must be left in the booth. It will be transported by the BEC staff to the dock. Jobbers will receive your freight from the BEC facility and return it to the warehouse, where your courier should pick it up.

Please be sure to make arrangements with the trucking firms prior to the conference. It is the responsibility of each vendor to have the freight bills sent to your company. Do not bill the Bismarck Event Center for your freight.
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